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Explaining Email


In this section we explain various email terminology used on this site. We have also tried to explain some concepts in a simple, if not highly technical way.

If there are any other terms or concepts you would like explained please drop us a note at This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

Email Client

An email client is the software program that you install on your computer to manage your email. Examples are Outlook, Windows Mail, Thunderbird, Apple Mail and Entourage. Email clients typically download email from a mailbox and store them on the computer which the email client is installed on.

Email provider

Your email provider is the company that gives you your email address and mailbox. This could be a webmail address, an address attached to a domain name or an address you are given by your internet service provider.

Domain name

A domain name is an address for a website on the internet. When you purchase a domain name, for example to set up a website, you get an address such as www.mycompany.com. With this you usually get the option to have email addresses such as This e-mail address is being protected from spambots. You need JavaScript enabled to view it and This e-mail address is being protected from spambots. You need JavaScript enabled to view it

Internet Service Provider

Your internet service provider will also give you an email address and mailbox. Bigpond in Australia, Orange in France, Verizon in the US are all examples of internet service providers.


Webmail is simply email that is accessed via the web. Providers such as Gmail, Hotmail and Yahoo are the most well known but there are hundreds of others.

Webmail Providers

Webmail providers are the companies such as Gmail Hotmail and Yahoo that give you storage space, an email address and access to your own mailbox or server.

Webmail Client

As well as providing you with an email address and storage space, webmail providers also give you the software program required to manage your email. www.Gmail.com gives you access to the software program as well as to your emails. Most internet service providers also give you a webmail client, so you can access email when you are away from your main computer.


Gmail configuration

Gmail is the basis for the Easy Email solution.

We show you how to configure Gmail to act as a synchronization hub for all of your email accounts or email addresses.

This does not mean that you have to use a gmail address or change your existing email addresses.

Gmail configuration explained in the Easy Email Essential guides includes:

  • Setting up a gmail account if you don't already have one
  • Backing up your gmail emails if you do have one
  • Setting up Gmail POP3 to manage all of your email addresses
  • Enabling Gmail IMAP so that it can synchronize emails

Once this is done you will configure your current email client to synchronize with email.

Gmail configuration explained in the Easy Email Advanced guides includes:

  • Setting up the various addresses you use to send as if they are being sent from that email address
  • setting up separate inboxes and sent mail boxes for each email address
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