Easy-Email

This article discusses how to prepare Gmail for Email Synchronization.

Setup a Gmail account

If you do not have a Gmail address already create one now. Go to www.gmail.com and sign up. It is free.

Setup Gmail to download email from other email accounts

Gmail can download email from your other email accounts with mailboxes attached. For John Doe this is the pogo-card email address.

• Log on to your Gmail account.

• Click Settings at the top right hand corner of the page.
  

• Click Accounts and Import.
  

• Click Add POP3 email account under the Check mail using POP3 heading.
  POP3 or POP is short for Post Office Protocol and it is the feature that allows an email program to download emails from a mail server. For an explanation of POP and IMAP see www.Easy-Email.net.
  

• Enter your email address.
  Click Next Step >>.
  

• Enter the information for your email settings.
  Check Leave a copy of retrieved message on the server.
  Note! Gmail might try to guess what your POP server is called – this is not necessarily the correct POP server, so please verify the name is correct.
  Click Add Account.
  

• You can allow Gmail to send email from the email address as well.
  Leave the default setting of Yes selected.
  Click Next.
  

• Enter the display name for the email address.
  This is the name that will be shown on the emails you send.
  Click Next Step >>.
  

• You have the option to send outgoing email via the mail server of your other email address or via Gmail.
  Leave the default setting selected which is to send through Gmail.
  Click Next Step >>.
  

• A verification email is sent to your email address to ensure that it is in fact your address.
  Click Send Verification.
  

• Since we have just configured Gmail to pick up email from pogo-card, the verification email will arrive in the Gmail inbox.
  For now close the window. We will verify the address using the email when it arrives.
  Click Close Window.
  

• Gmail will now connect to your mail server and retrieve any new emails.
  If this works your settings are correct.
  

• Successful connection.
  

• Click Check mail now to force Gmail to download the verification email now.
  

Note! If you do not receive the verification email in your Gmail inbox, the email has probably ended up in the junk or spam folder of your other email account. Check your old email account, mark the email from Gmail as not junk/spam and open the verification email from the inbox.

• Go back to your Gmail inbox and open your verification email.
  
• Click on the verification link.
  
• A new browser window or tab opens to confirm the verification.
  Close the window/tab.
  
• In the main Gmail window go to Settings → Accounts and Import.
  Your email address has been added.
  Click make default.
  Click Reply from the same address the message was sent to.
  When you compose a new email it will be sent from the default address. You can choose a different email address as you compose each email. You should set the address you most often want to send new emails from as your default address.
  When you reply to an email it will automatically be sent from the address it was sent to.
  

Enable Email Synchronization

IMAP stands for Internet Message Access Protocol and it is the function that allows you to synchronize mail between different accounts.

• Click Forwarding and POP/IMAP.
  

• Click Enable IMAP then Save Changes.
  
  

Summary

Gmail will now:

• on a regular basis download emails from your mailbox at your Internet Service Provider or Webmail provider

• send mails as if you were sending them from your other addresses.

• allow other email clients to synchronize email with Gmail

This completes the Gmail setup.

If you would like help with synchronizing Gmail on multiple computers you can download and follow the Easy-Email Essential Guide. See how this brilliantly simple solution will simplify your life by watching the quick video at sync gmail.